Arms

Below is another great post from Scott Rubin….enjoy!

I’m not pretending to be some marathon expert on running; I actually only run a few times a week to attempt to fight off out-of-shapeness. But this week I had a revelation that more serious runners probably all know. What you do with your ARMS actually makes a gigantic difference when you’re running. (wait… there’s a comparison coming … )

I even looked it up online when I got home; it turns out that swinging your arms properly makes a huge difference in how fast you go! (If you don’t believe me, challenge a student to a 100-yard dash… but where you have to keep your arms pressed against your sides, while they get to pump their arms.) For the most part, I live with the illusion that my legs are all really all that matters when it comes to running.

Comparison: I think it can be dangerous to see our role in student ministry like the “legs”… and somewhere deep inside believe that my contribution is most of what matters. How I teach, how I lead, who I connect with. I’m not even talking about forgetting God’s function in all of it … I’m talking about forgetting the enormously significant role of all the volunteers around us! What you do with your VOLUNTEERS actually makes a gigantic difference when you’re in youth ministry!

— Do you give volunteers “real” responsibility in your ministry? Or do they mostly “support you” while you do the heavy lifting? (or the “visible” stuff?)
— Do you recognize the places where volunteers around you can do something BETTER than you can do it? When we invite someone to unleash that ability in our ministry, everybody wins!
— Do you train volunteers to make the most of what they can bring to your ministry? Once you help volunteers understand some of the basics, it’s amazing how they do awesome things that I would never have thought of.
— Maybe most importantly, do you ENVISION volunteers, and help them believe that the “real” youth pastor… is ALL of us!

“DIRTY LITTLE SECRET” alert… WHY wouldn’t every single youth ministry leader invite all the qualified volunteers they could find to come serve students? Oh, we can come up with our reasons:
Sure, it can be tough to locate great, safe people who are ready to invest in students. Sure, it’s hard work sometimes to get them equipped — that could be a part of it. But I think that maybe one of the dark reasons could be that I LIKE TO BE IN THE CENTER OF THINGS! Anybody else?? I love when students come running up to me and say “SCOTTTTTT!!!!!! Let me tell you what happened this week!” But when a student runs right past me towards a great volunteer and yells “DUSTINNNNN!!!! You’ll never believe this!”… I have to be confident enough to celebrate that — and count it as a giant victory!

So these days, I’m reminding myself that the “arms” in the youth ministry race are as important as the legs. And lots of times… they ARE the legs! Up for a challenge? Right now how ’bout you text one of your volunteers & tell them that they’re awesome?! And you can’t run without em! ☺)

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It’s football season! It’s on everyone’s mind and so it’s an analogy I like to use when it comes to working with our support team in ministry.  Imagine your team has shown up for their first game.  So you, the Coach says,  “Alright, the goal today is to make a touch down.   Get the ball from the other team and meet me in end zone as quickly as you can.”    You take your place on the sidelines, while everyone else looks confused.   “What game is this again?”  One asks.  “We are wearing yellow and they are wearing red, does that matter?”  Another chimes in.   “Do I knock people down if they get in the way?” The questions keep coming.

Those of us who are the “leader” are usually in the game because it is intuitive. For the rest of our “team” this is not always true. We aren’t just there to coach the students, and sometimes we forget.  That is why position, processes, and practice are vital to your volunteers.

  • Position:

Not everyone wants to teach a Bible study.  There are those that are relational, some are administrative,  others like to organize details or make meals.  Yes, yes and yes as far as who is needed.   We have a tendency to merely look at the position and take the first warm body that comes along.  This will not always beneficial. Leadertreks (leadertreks.com)  has some amazing tools that help you take a different look at placement.  My favorite tool in this area is the “Sweet Spot,” assessment.  This takes less than 5 minutes for a potential volunteer to fill out.  It helps them see where they should serve,  who the students that they are most comfortable with and where they feel they will be most useful.  When we put people in the right position then it helps the team to work towards the common goal.

  • Process:

Job descriptions are step one.  It details exactly what and who you are looking for.  Over communicating expectations is step two.   Processes help everyone to know they are on the same team, on the same field, at the same time.

  •  Practice:

Your team understands who they are and what is expected of them.  Still they want to know HOW to play.  This is where training is indispensible.   This can come in many forms.  Try having quick debriefs on youth meetings. I follow a method I learned from Doug Franklin.  The “3’s”.   3 things that went well.  3 Challenges.  3 Action steps to work on the challenges.    Once a quarter try offering a deep evening training on a practical “how to” that the team has been asking about. .  Send out an article or web link that I think might be helpful as you come across it. Obviously, there are so many ideas of ways that you can train people.  If you are reading this site you are a learner yourself. Make the time and the expectations on everyone that this is a “must” that helps them with all that they do.

These are some of the elements that help build a stronger team,  heading to the same  goal.    It can be easy to think,  “of course we all want to win together.”  Any good football team knows that position, process and practice is what takes you to the super bowl.  In this case it is producing a generation that takes over our job…

What are you doing for your “team” to teach them the game?



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Two days ago I interviewed a 75 year old man to come and work with our students.  In his lifetime he has been a missionary in Japan, a suburban High School teacher,  a substitute teacher in an urban school, and a woodworker.  His first language was German, and he waxes the ends of his mustache so it is a fashionable handlebar.  As we talked through what it meant to be a small group leader, and the responsibilities I was struck with how awesome this man was going to be.  It’s clear that he will give his all to the group of JH boys he is going to lead, he even asked if at some point, once he has built a relationship with them he could teach them woodworking as a way of talking about Jesus.

I remember years ago Mike Yaconelli of YS talking about how students need different people in their lives to step in as extended family.  The twentysomethings come along our youth as older siblings, the 30- 40 somethings as Aunts & Uncles, the next step is to be a Godparent, and then a grandparent. Yet, somehow I keep having conversations with churches where they talk about how they need the youth to be led by the young.  They are the ones that are “relevant” and can “relate.”  Then why is it that many of my best volunteers have been over the age of 35? It saddens me when someone is told they are “too old” for youth ministry, worse yet when a team member tells me they should probably step aside and let someone “with more energy step in.”

Have we forgotten that everyone has something to offer when it comes to working with youth?  As Mike pointed out many years ago, each one is needed to surround students as family.  It isn’t about young OR middle OR old.  It’s all of us, together, pouring into a generation.

While we’re at it why do we assume the “younger” you are the more “relevant” you are? If you have lived with a teen you have perspective that is valuable. It’s my 51 year old sister-in-law who will get on the highest/fastest roller coaster in the country, not me- or my 14 year old for that matter.  I just met a twenty five year old who refuses to be on Facebook or learn social media.

Being a great volunteer has nothing to do with age, or relevance.  In urban ministry so often people tell me they have “nothing in common” with the students.  Why not?  Maybe you like the same ice cream flavor or television show. It’s about the willingness to listen and learn and give, not about being “one of the guys.” We are not all the same, and neither are the youth we serve.  The Lord has put something in you that a youth out there needs… no matter what the age is…

Talk to me youth min nation!  What’s your perspective on the “old,” the “young” and the “in between,” serving youth?

 

prepared-businessman1I wrote a post last week listing out 10 things that I had to become ok with as a small group leader. You can read it here. I had a lot of great conversations about it last week. Talking about the post got me thinking about the things I could’ve been prepared for. Although as a leader you must be ok with some things, you also as a leader can be better prepared for other things. So I thought I’d share ten things I needed to be prepared to do as a small group leader.

Set Boundaries – Letting your leaders know that it is ok for them to set boundaries with their students if need be. From experience, you may want to set boundaries from day one in a lot of areas especially these two:

  • Texting and phone calls – I know that we want to be available and reachable at all times, but you want to set some guidelines. For some students this may not be a problem, but for others you could run into all types of issue as the season goes on.
  • Hanging out – You definitely want to spend time with your group outside of the day you have group, but you need your own time to hang with other friends.  You can easily burn out if theres no life outside of your small group. Take a break. It’s ok.

Communicate Smarter - Setting up a group text with your students and an email group for the parents right away will be one of the smartest things you do. Text the students and also email their parents what’s going on. Because there is a huge chance your students won’t share with their parents what you need them to share, until the last minute or when it’s too late.

Inform Parents How You Will Discipline – Set up how you will discipline and inform parents right away. Nothing causes more problems then you as a leader disciplining students a certain way and the parents learning about the how the day you do it. So let them know how you will discipline so when their student tells them what happened they won’t be shocked.

How To Communicate Conflict - You may not always get the email saying that you are the parents favorite person. You may get an email from a parent disapproving of something you’ve said or done. Here is my response to confrontational emails “I’m sorry you feel that way. Is their a time we can talk in person or via phone about this?” email lacks context so whatever you say could be perceived the wrong way. If the issue can’t be resolved, let the ministry know so they can help resolve the issue and let them know sooner than later.

If you have to communicate something tough with a parent do it in person and in love. Bring the ministry in the loop right away.

Let Parents Know About The Sex/Pornography Talk – There are some lessons that leaders need to let parents know they are doing. So the parent can make the choice if they want their students to participate or not. There may be more topics, but sex and pornography are two examples of subjects that parents need to beware of. Tip: send parents your outline so they can have an idea of what will be discussed. This will save the ministry a lot of heartache. We know that the best setting for these issues to be discussed is small group but a better place is also the home . So lets give parents that respect and courtesy.

Not Drive Students – This may seem small but there is a legall limit to how many students can fit in a car. Leaders need to know that the last thing the ministry needs to be doing is explaining to a parent why their son/daughter was in a five seater car with 9 people. Students will pressure and you may seem cool for braking the law, but your breaking the law. Let students know up front that it’s not going to happen.

Set Language Standards - For some students you will have no problem but for some you may have to get a sensor button. haha Let students know up front the type of language you will not tolerate.

Talk About Social Media – This may need to be an ongoing conversation with students. Students need to know that they will be perceived by what they post, like and who they follow and friend. Don’t be afraid to call them out on questionable pictures, statuses and questionable friends or Instagram feeds.

Say No – Sometimes students and parents can take advantage of someone who has set out to care for them the way small group leaders care for them. So leaders need to know that it’s ok to say no. You don’t have to pay for every meal when you go out and you are not a personal taxi. It’s ok to say no!!

Deal With Non-Believing Parents- Your leaders are in a great position to be a witness to the students parents. I actually wrote a post about this awhile back (click here) I’ve seen God do some amazing things in this situation. Tip: Prayer is the key in this situation. Pray for wisdom and opportunities to share the love of Christ with the family. Whether it be through the student or one on one, pray for God’s intervention.

What would you add to the list?

hope it helps

ac

 



Everyone is ramped up for school to be back in, rhythms to be brought back…and to implement all that we have planned.  We have new volunteers, new roles for veteran volunteers and we’ve cast out new vision.

All that makes it really easy to forget these things:

  1. The head of your ministry is Jesus. We can’t fall into having a Messiah complex where we think everything falls on us.  We have a role – and it’s important – but we are not the answer.  Jesus is.
  2. Your ministry is a part of something bigger - a church or campus ministry.  We must be aligned with the bigger picture and create windows of connection into that.
  3. People just want to feel like they belong.  Whatever age of people you are focused on, the bottom line is they are looking to belong.  And here’s the thing: belonging doesn’t come through programs or events or good sermon messages.  Belonging only comes through relationships.
  4. Ministry is and should be simple.  I have a friend and in many ways a mentor that often says, “only people count.”  He is right and we cannot forget that.  And, we must realize that “people counting” is different than us counting people.

talking

I once remember a friend of mine asking, “If you set up your youth group that way, what will make students have a desire to invite their friends?”  He was speaking of the fact that the focus on our ministry was to be “relationally driven.”  Sure we all talk about “discipleship” and “relationships,” however,  I started to see I did just that.  I talked about them, but I didn’t really have them. I played games for the sake of fun.  I sang worship songs because that’s  “what you do.”  The trouble was I’m not musical, and I didn’t have any students or volunteers who were either. I followed all the unwritten rules of the youth group formula.  They weren’t working for me or my students.

I stepped back and looked at Christ’s model.  He preached to the crowds, touched and healed a few, but the majority of His time was spent pouring into 12 guys, with 3 getting special attention.  If Jesus was focused on eating, sleeping and teaching mainly 12 with a focus on 3,  then that was the model I would follow.

Here’s what I did:

1.  Listened

I started with brainstorming with my students about what they were looking for in “youth group.”  Some of them liked to sing, others hated it.  What they wanted was a place to seek truth, with authentic people who would become a second family to them.

2.  Restructured

Before I programmed ANYTHING I asked,  “How will this build relationships?”  So just to move to a small group model for the sake of having them wasn’t going to work. Instead of getting through a series of questions or pushing through a curriculum, the goal was to include every student in every conversation.  What were the students able to take away with them? Could they apply at least one point the moment they walked out the door? Our opening time became much shorter.  If we did play a game, or have an object lesson, it was all about building relationships with each other or for the purpose of making a point that would be discussed in small groups.

3.  Training

Many volunteers would ask me, “What do I have in common with this age?”  So I started training my team in first steps to conversations,  how to engage, how to not talk “at students” but with them, and how to deal with disruptions. These trainings are ongoing. I gave clear expectations of where we were headed, and what they needed to do to keep up with students. There were checklists for calling, texting and spending time with students not just during “youth group.”

4. Included

One of the key elements was including volunteers and teens in our new model.  We decided that an opening time of welcoming was needed. We allowed teens (with guidance) to plan and execute this time. In a practical sense this means that this time changes year to year as we have different students and adults in the mix.  There have been dramas, worship, and video clips in that time to bring the message. The students are allowed to make this time theirs.

So I lied we do play games, but not every week. Students always shock me when they do use the word “fun” to describe our time together.  I guess it’s because we laugh, and talk and go deep, but it’s not usually silly programming.  Our method draws out the introverts and lets everyone engage.  Yes, we even eat pizza together, take trips, and have outreach events however, all of this is done with that simple question, “If we do this , how will it build relationships?” AND THEY DO INVITE THEIR FRIENDS,,,

What about you?  What are YOU doing to build relationships with your students?

 

 



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The Youth Cartel’s Middle School Ministry Campference has become one of my favorite events of the year! If you work with young teens in a paid, part-time or volunteer basis we would love to have you join us for three days of learning, laughing and encouragement with others in our “tribe”. The campference is just that: A camp combined with a conference, which is what makes it so unique. If you want to join us, it’s almost too late…but not quite! You can get details and register right here.

270208_2181937635525_2980948_nBeing a small group leader is great and scary at the same time. I took a group of guys from freshmen year to senior year.  It was great, but there were some things I had to learn to be ok with throughout the four years that I wish i knew at the beginning. It would’ve helped me shape the group better. Some of the things I had to learn to be ok with were great and others kind of came with the territory. Knowing these ten things now will definitely benefit my next group. So I thought I’d share my learnings.

  1. Be OK with it being more than bible study. – I thought I would be just doing a study and hanging out with some dudes. Little did I know, doing life together bonds you together like family. Even though they are all at different colleges, some local and some out of state, they know that I’m here for them if they ever need me. Love my boys.
  2. Be OK with just planting seeds. - I had guys in my group that came and left and I felt like they never fully got what I was trying to teach them. It would get me down at times. I had to remember that I’m called to plant the seeds of God’s word and God changes the heart. I must be ok with just planting seeds and trusting that God will produce the harvest.
  3. Be OK with students joining and leaving. - Whether it be because of a friend who’s joining another group or the season of the student’s life is super busy and they have to take a season off of small group, there is a chance students will leave. Tip: Celebrate the students who join and don’t take it personal when someone leaves. Make sure the door is always open for them to return.
  4. Be OK with your life changing. - My guys pushed me to be the example they needed me to be. I can’t tell you how much my life has changed because of my small group guys. They pushed me to really study God’s word, be a man of prayer and be a better husband/father. Tip: expect God to change your life for the better.
  5. Be OK with being interrupted. – There will be times that your small group will need you to be there during a time of crisis. From death in the family, to them making some huge mistakes and needing advice, know that they will need you at times unplanned.
  6. Be OK with not knowing what to say or do. – You will feel this way at times, but it’s ok.  It’s actually the best place to be, when it pushes you to lean on God and seek His wisdom. I lived in this area my first year leading a small group.
  7. Be OK with students being there for different reasons. - Some are there to be challenged in their faith and others are there just to hang with friends. I’ve had several of those types of students and all I can say is be patient and trust God.  I’ve seen students who were all about just hanging out one year and helping start a christian club at their school the next year. So be confident in God’s ability to change their direction.
  8. Be OK with having your faith stretched and strengthened. - Nothing stretches and strengthens your faith like a bunch of students trying to learn and grow in their walk with Christ.  I’ve seen God show up so many times in my guy’s life that it has strengthened my faith. I would study and teach things I thought I knew very well, until one of the guys would ask a great question that would challenge my thinking on the subject. Little did I know, God was using my group to stretch and grow my faith in Him. He will definitely do the same for you.
  9. Be OK with keeping parents on task. – Communicate to the parents what you expect of them in a loving and supportive way and address issues quickly as they arise.  TIP: If you want parents there on time, be there to greet them when they pull up every time. If you want them to pickup on time, end on time and greet them for pickup.
  10. Be OK with knowing you will make mistakes and/or fail. - You are not perfect and no one is expecting you to be. There will be things you will try to do that will not work out.  You will make mistakes and/or fail at times. It’s ok and we’ve all been there.  The goal is to learn from your mistakes and failures and minimize the return of the two in the same area.

What are some other things small group leaders have to be ok with leading a group?

hope it helps

ac