As we’ve already discussed, summer is a chance to change up your student program; why not let it be a chance to change up how you care for your leaders as well. This summer we’re trying some new things, and bringing back some time-tested classic ways to encourage and care for our leaders. Here are a few of both!

Kick it off with a BBQ.
Nothing says “You’re important to me” like a double cheeseburger fresh off the grill….unless  you have ribs, too. By now your summer is in full swing, so take an evening to relax, eat some tasty food, and love on your volunteer team. They’ll need the encouragement to make it through the rest of the summer schedule!

Think about a ball game.
A while back we did a big tailgate party with our leaders and bought them tickets to a baseball game. Pick a great night (with fireworks) and if you’ve got the chance, spring for tickets for their whole family as well. Everyone makes sacrifices when a parent serves in youth group—give them all a ballpark dog and a seat in the upper deck to say thanks.

Host a coffee drop-in.
As you care for leaders in the summer, consider this one: Drive-By Coffee. You bring your MacBook and work from Starbucks for the bulk of the afternoon and let all your leaders know if they drop by you’ll buy them a drink. In our experience most will stay for maybe 10-15 minutes, so you can get in a ton of relational time as well as crank on a few emails in between. Of course, you need to be prepared for the awkward leader who decides to hang around for the majority of the afternoon!

Have some end of summer beach/pool fun.
Summer has been incredible, so why not pull everyone together for a little fun poolside? Maybe break out the grill again or just do s’mores at the firepit. Forget any formal program; just circle everyone up at the end of the night to share highlights, favorite moments, and stories that are destined to become legendary in your ministry for years to come.

This post was written by Josh Griffin and Kurt Johnston and originally appeared as part of Simply Youth Ministry Today free newsletter. Subscribe to SYM Today right here.

In thirty years of youth ministry, I can honestly say I’ve tried every recruiting style possible. Take a look at these four fall-back recruiting approaches:

The “Cruise Director
‘Come join the youth team! Free trips, free food, hotels, fun and you’ll have a great time! No, you won’t have to chaperone at lock-ins!’”

The “Beggar
‘If you don’t join come on this trip, we’ll have to cancel it and lose our $2,000 deposit. We really, really, really need you! PLEASE???????’”

The “Lone Ranger
‘Hey, great having you on the team! Here’s your job description. Thanks for doing your part. You know? Let me do that for you…the kids are used to it being done a certain way. Oh, and I’ll do that, too. Why don’t you just watch for awhile?’”

The “Do-It-Yourselfer
Building a team? What’s that? Nobody wants to volunteer so I don’t even ask.’”
See yourself here? (I’m a combo of the Cruise Director and the Lone Ranger.)

Don’t do these!

Instead, I’ve learned a little something from Jesus’ example when he put a pretty awesome team of 12 together. I call it, “The Five I’s:

Invoke: Bring the Holy Spirit into the process anything. Go somewhere and pray.

Identify: Listen for who the Spirit lifts up. Identify those people He reveals would be an asset to the team. Don’t assume anyone will say “no.”

Invite: Talk to them one-on-one and ask them to pray for a week before saying “yes” or “no.”

Initiate: Let them come and check things out; give them a peek into what you’re asking them to do.

Inform: Hand them a volunteer packet so they can make a well-informed decision. Info would include a specific job description, volunteer guidelines, a ministry covenant, program purpose statement, 12 month youth ministry calendar and something fun, like a $5 card from Starbucks to enjoy a hot cuppa while reading and praying.

That’s how I do it, anyway. Hoep this helps!

Stephanie Caro is a youth ministry blogger at Small Church Youth Ministry and has written a book on the subject you might want to check out, too.