If you’re anything like me managing email is nothing less than burdensome. Add onto that Twitter DM’s, Facebook messages, and text messages…at times there is just too much to respond to for a personality like mine. I’ve made some adjustments in the way I manage social media that has helped, but I have also learned a few “tricks” to managing email. Some of these may not apply to you or your context, but maybe you would get an idea or two that could help.
3 Tricks for Managing Email:
- Close the door. When I respond to an email I do not have anything else I need to do. So, my email IS following up. If I don’t have all the information I need to get back to the person, I wait until I do and then I send the email. This cuts down on the back-and-forth emailing that is usually unnecessary.
- Delete them. After I respond to an email, I delete it out of my inbox. I use Mail on my Macbook, so if need to find something later I can. But the bottom line is after I send something, I know I don’t have anything left to follow up with, so I delete. This also protects from emails getting “buried” in my inbox. My staff also knows that if I forward them something to respond to, it’s deleted out of my inbox and therefore they are now responsible to follow through.
- Kill inner office email. My staff and I rarely email for communication sake. We just talk or set a meeting to discuss things. When proofing documents (whatever those may be) we don’t use email either. Instead, we use Google Drive so we don’t have to email back and forth.
What are your email tricks?