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You Need These Three Game Plans – #2: Fall Kick-Off

 —  May 24, 2014 — 5 Comments

fall planning

FOR YOUR AUGUST/SEPTEMBER FALL KICK-OFF (Believe me – you need to start planning now! This is a plan I created for a church I’m working with but I bet you can make the proper adjustments to fit your circumstances.)


  • The youth of the XYZ Church were disconnected and unenthusiastic. This plan is a part of the total renovations happening in the youth ministry, giving them something to look forward to in growing relational bonds with peers, church members and God.
  • This plan is also designed to involve youth adults/college age students as a tool to strengthening their relationship with the church.

 What’s currently happening related to the game plan

  • Two monthly “faith-based” events have been added to the calendar.
  • Two “activity” events remain on the calendar.
  • Youth group will meet every Sunday. In the event of a 5th Sunday in a month, youth group will take a break.
  • Time of events has been changed from 5:30-7:00 to 4:30-6:00 so kids can go home and have dinner with their families.
  • Recruitment of adult volunteers has started. One faith-based event has been added to the calendar.
  • Plans for creating a senior high mentor program havebeen started.
  • Youth room is being renovated.

 Decisions to be made before moving forward with the game plan

  • How to recruit and involve young adults with the youth for the purpose of facilitating relationships and mentoring.
  • Setting up an intentional mentoring plan between with the high school youth and middle school youth.
  • Renovating the Youth Room to create an inviting environment.
  • Choosing a curriculum and teaching scope/sequence to be followed with the youth for the faith-based events.

Youth Staff Responsibilities

  • Training the adult volunteers who will be working with the youth ministry.
  • Setting up a mentoring training process between the HS and MS students.
  • Developing a friendly and welcoming environment and intentional “first-timer” process.
  • Head up the youth room renovations.
  • Develop CE scope and sequence and then choose the appropriate curriculum.
  • Recruit and resource volunteers.
  • Develop a full communications plan that will contact and invite students to events using multiple mediums. 

Volunteers Needed

  • Adult youth ministry volunteers/teachers
  • Special Event Coordinators
  • Youth Room Renovation Crew
  • High School mentors
  • Musicians
  • Speakers
  • Assessment Renovation Team

 Volunteer Responsibilities

  • Youth Group Volunteers: Facilitate relationships among the youth, making youth group exciting and fun.
  • Renovation Crew: Recreate the youth space making sure that the space has a feeling of warmth and is inviting and friendly. 
  • Musicians: Lead worship for all faith-based events
  • Speakers: To speak at faith-based events

 Calendar Space Needed

Faith-based events that will happen 2 times a month need to be added to the calendar

Databases Needed

  • List of possible volunteers who would be suitable for the positions described.
  • List of youth who have participated in church activities within the last 18 months.
  • List of youth/children who participated in VBS.
  • Youth Ministry Database

 Expectations of others involved in the game plan

  • Pastor – To mentor and oversee all youth ministry activities.
  • Parents – To support the efforts of the youth ministry by providing resources and encouraging the youth to come.

 Implementation Process

  • Look for an appropriate curriculum. Due at the end of August.
  • Recruit speakers for faith nights. Due at the end of September.
  • Recruit adult volunteers to be part of the youth staff. Due at the end of September.
  • Create banner for kids to sign at every event that they are present. Whoever has more signatures will win something at the end of the semester. Banner will also represent the youth ministry mission statement. Banner will be available at the fall kick-off event.
  • A calendar of events will be sent home as a magnet to be put on a fridge for everyday access. Calendar will be sent after the fall kick-off event.
  • Renovate the Youth Room. Repaint some sections, create a stage and move all table games/ clothing racks out of the youth room. Purchase cool lighting, comfortable seating options, rugs, pillows and miscellaneous decorations. Youth room should be finished before the Fall Kick-off event.
  • Create and implement the senior high mentor program. Due at the end of September.

 Timeline for implementation of the game plan

  • Due at the end of August – Choosing of curriculum, Youth Room Renovation and banner. This should all be ready for fall kick-off event 
  • Due at the end of September – Faith Night speakers and musicians, adult volunteers and senior high mentor program.

Next one? IDK – Check back in a few days.



Stephanie Caro

Stephanie Caro

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Stephanie Caro has been involved in ministry to youth and youth workers in the local church since…well, a long time – 30+ years. Her humorous, straightforward style keeps her busy presenting and coaching at conferences, training events, camps, mission trips, retreats, churches, etc. Her latest books are, “Thriving Youth Ministry in Smaller Churches” and “99 Thoughts for the Smaller Church Youth Worker,” published by Group/Simply Youth Ministry. Stephanie is a contributing author to several youth ministry resources in addition to her regular column “Smaller Church Youth Ministry” in Group Magazine. Stephanie is Senior Consultant for Mark DeVries’ Ministry Architects and the director for their Small Church Ministry Architects division. She and her hubby, Steve, live in Houston, TX. All 7 kids are grown and out – praise God!

5 responses to You Need These Three Game Plans – #2: Fall Kick-Off

  1. Hey,
    This is fantastic.

  2. What are you doing as Faith Nights – what does that look like?

    • Stephanie Caro
      Stephanie Caro May 27, 2014 at 3:19 pm

      For the church this game plan was originally written for in my work as a Sr. Consultant for Ministry Architects, it was their language for the nights at youth group on which they would have a Bible study or some other lesson.

  3. Andrea Christensen May 30, 2014 at 6:27 am

    Hi! I would like to encourage some of the young people in our congregation in Denmark to be mentors for the children aged 10-12 years. That´s why I find it very interesting, that you write about, setting up an intentional mentoring plan between the high school youth and middle school youth. Could you tell more about it, so I could get some inspiration on how to start this?

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