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YM Database Guru-Vol. Job Desc.

Stephanie Caro —  September 19, 2013 — 8 Comments

(I’m in a mood to post some of my more unusual YM volunteer job descriptions, ways people can volunteer in your uthmin that you might not have dreamed of yet. Here’s another one; more to come.)

Data Base Guru Volunteer Description

The Database Guru Coordinator helps the youth ministry accomplish their ministry goals by maintaining a functional and synchronous congregational relationship management data base system.

Description and Responsibilities:

  1. The Data Base Guru prays regularly for the youth ministry’s programs.
  2. The Data Base Guru ensures a cloud-based database is functional and flexible enough to allow volunteers to access and update student information via cloud, phone, iPad or other digitally secure device.
  3. The database allows for students to electronically sign in and out into activities and also tracks students’ attendance information and preferences.
  4. The Guru also does input when needed or sees that it is done.
  5. Attendance tracking should include ALL programs where youth are involved, including worship.
  6. Database should also integrate with students’ Facebook/Instagram/social-media of choice profile.
  7. The Youth Ministry database is being utilized to its fullest to reach all student members of the church and their families, along with the community families as well. This includes: monthly MIA report, weekly 1st time visitors report, monthly follow-up report on 1st  timers, monthly birthday report, attendance tracking.
  8. The Guru also provides training for all youth ministry volunteers and serves as the expert for the database.

Team Composition (number)1-2

Time Commitment2-5 hours per month

Special Talents, Skills Preferred: Computer-savvy, knowledge of website apps or software, creativity, organized

Resources and Training ProvidedThe youth ministry staff will provide coaching and support.

Stephanie Caro

Stephanie Caro

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Stephanie Caro has been involved in ministry to youth and youth workers in the local church since…well, a long time – 30+ years. Her humorous, straightforward style keeps her busy presenting and coaching at conferences, training events, camps, mission trips, retreats, churches, etc. Her latest books are, “Thriving Youth Ministry in Smaller Churches” and “99 Thoughts for the Smaller Church Youth Worker,” published by Group/Simply Youth Ministry. Stephanie is a contributing author to several youth ministry resources in addition to her regular column “Smaller Church Youth Ministry” in Group Magazine. Stephanie is Senior Consultant for Mark DeVries’ Ministry Architects and the director for their Small Church Ministry Architects division. She and her hubby, Steve, live in Houston, TX. All 7 kids are grown and out – praise God!

8 responses to YM Database Guru-Vol. Job Desc.

  1. what program / software do you use to keep everything synced in the cloud?

    • Stephanie Caro

      SimplyTools is the best. There’s also Ministry Tracker. I rely on Google docs for calendar and document stuff with my team.

  2. Stephanie,

    What program are you guys using for the database?

  3. I’m with Wes and Christian also…what database so you use?

  4. Where can I find this database program on their website?

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