Been talking a little bit about our youth ministry volunteer process since we have a key leader in transition on our team and we want to make sure the DNA and spirit of our group is intact after she’s gone. Here’s what our process looks like – from beginning to end:
We go to as many different arenas in the church as possible to find volunteers. When it’s time to recruit, begin with prayer and go to the places where your best potential leaders are. Talk to groups and talk to specific individuals. Beware of the temptation to commit the seven deadly sins of volunteer recruiting.
Once you’ve made the ask, make sure you have an application for them to fill out. Make sure it is somewhat comprehensive while not being defeating, but discouraging enough to weed out most of the poorer applicants from the start.
Included in the application is the consent for a background search. This is absolutely critical. No one serves with students unless they’ve been professionally screened. The potential volunteer pays the nominal fee for this to be completed.
After the application and interview, we take some time to get to know them. In many churches, you know the potential volunteer already, but take the time to talk with them specifically about what they’re getting into. Share you heart, vision and make sure they have their questions answered, too.
Once they get the green light up to this point of the process, we will assign them an area of ministry. Usually this is revealed during the interview process – sometimes it is where we have a need (like a small group leader) or based on availability (like an event leader) or passion (like a weekend leader). Ideally we would put in 3 and 6 month check ins, but this is less formal in our setting and we just try to catch up with them as we can as they get acclimated to the ministry,
I’ll post part two tomorrow! What’s your process, or what needs clarity from ours? Let me know in the comments.