One of the joys of working with youth is how spontaneous and creative the ministry can be. It feels so free flowing and easy going. Most youth pastors cherish this aspect of the ministry, but there is another side that a lot of us youth leaders fear and struggle with: administration.
The stereotype for youth leaders and youth pastors is that they are wild, free-for-all types who lack organizational skills. Often, this stereotype is closer to the truth than we’d like to admit. Yet this is unfortunate because there is power in being organized. Some examples from Scripture come to mind. Joseph’s knack for planning caused Egypt to become the most powerful nation on earth. Nehemiah organized the impressive construction project of rebuilding the walls in Jerusalem. Paul led a network of churches that spanned hundreds of miles even before the days of technology. None of these great feats could have been accomplished with a leader who was disorganized.
I know that organization is a skill that comes easily for only a handful of people. But it is something we all must address. An organized youth leader is able to accomplish more because he/she is on top of things. Events go more smoothly because they are well prepared for. Less students fall through the cracks because we can track their participation. Growth is easier to measure. Volunteer leaders become more dependable because they are not always frustrated. Students are better cared for because you know where they are it. Teaching is more well-rounded because you have a scope and plan for your material. There is a whole host of benefits to being well organized.
If you are not very good at being organized, you need to learn from or delegate to someone who is. It is too important a skill to be careless with. Here is a list of questions to help you get thinking about being organized:
- Is your event schedule planned at least three months in advance?
- Do your volunteers have job descriptions?
- Do you have mission, vision, and value’s outlined on paper?
- Are you keeping track of attendance?
- Do you have a way of contacting parents at a moment’s notice?
- Are you aware of exactly how much money you’ve spent from your budget, and on what?
- Have you set any short and long term goals?
- Are you keeping track of your Bible teaching so that you can confidently say you are teaching the whole counsel of God (Acts 20:27)
Hopefully these questions will give you an idea of where you need to improve organizationally. It might feel at first like the task is too daunting, but the truth is that once you do the hard work of putting the right systems in place, being organized is a lot more enjoyable than winging it all the time. It is freeing. So get organized and get ‘er done!