If youâ€™re like most youth workers, just reading that headline probably made you shutter a little bit. Youth workers get uncomfortable talking about money and might even be a little uncomfortable managing it. Besides, economic times are tough, and it seems selfish to ask for a bigger piece of the pie, especially if the pie is getting smaller.
But hereâ€™s the thing. If your ministry is healthy and growing, an antiquated budget can absolutely be the thing that limits your growth. Donâ€™t let that happen. Itâ€™s time to approach the overseers in their financial tower and ask for a bigger budget. Before you march in there, make sure you have your bases covered.
Explain how a bigger budget will help you to do bigger ministry.
If youâ€™re asking for more money because you want to more easily sustain status quo, youâ€™re doomed before you even begin. Explain how many more students you expect to reach or how many more service projects youâ€™ll be able to complete. Be prepared to be measured on these later.
Demonstrate at least THREE ways youâ€™ve worked to cut costs.
This is likely the first question youâ€™ll be asked. So what have you done to save money in other areas? If you canâ€™t answer this question, you need to start here and not with the budget proposal. You canâ€™t win a bigger budget if you canâ€™t illustrate that youâ€™re trying to be an effective steward.
Make it clear that your new goals are good for the entire church.
The first time I asked for a budget increase, it was so we could continue to build our outreach ministry. Several new students had become part of our program, and two of those students brought their parents on Sunday mornings. After I shared this story, I was no longer asking for a budget increase for myself. Suddenly, it was for the benefit of everyone.
Know the names of the people on the Finance Team.
Rookie mistake. I called a guy Jeff for an entire meeting. His name was John.
Treat your proposal like itâ€™s important because it is.
The first time I wrote a budget proposal, I was a 21-year-old in Business School. My proposal was 17-pages and impeccably formatted with color charts and graphs. I even had one of my professors review the thing for me. I found out years later that no one on the team actually read past the third page. But I got the budget approved because according to either Jeff or John, â€œIf it was that important to you, we figured it should be that important to us.
Saturate the entire process in prayer.
Just because it seems like a business transaction doesnâ€™t mean itâ€™s not a spiritual one. Youâ€™re talking about the allocation of the gifts that other people have given unto God, and youâ€™re likely having that conversation with several people who have to make several difficult decisions. A little of Godâ€™s wisdom is absolutely necessary.
This entire process can be pretty intimidating, and youâ€™ll likely have more questions. Iâ€™ll be happy to engage you in the comments and answer any questions you might have.
Aaron Helman is a youth minister in South Bend, Indiana and the creator ofÂ Smarter Youth Ministry. He wants to reduce your frustration so that you can do ministry forever. Join his free email list to get a copy of his Budget Questions Worksheet.